Important accessibility Services 2010 and access Services 2013 room being removed from the next release that SharePoint. Us recommend you execute not create new web apps, and migrate your existing apps come an different platform, together as strength Apps.

You are watching: The access view that displays data in columns and rows like an excel worksheet is:

To see many records of data in your access app in ~ the same time, usage a Datasheet view. As soon as you add a brand-new table to your accessibility app or income data right into your app, accessibility automatically create a Datasheet watch for each table yet you deserve to create additional Datasheet see for her tables. The Datasheet watch has built-in filtering and also sorting options easily accessible when you desire to find or filter for certain data. The Datasheet check out is also useful for conveniently viewing the details of plenty of records, adding brand-new records, and deleting records from a table. Friend can additionally download records from a Datasheet watch in an access app into Excel. For an ext about including tables to access apps, see create an accessibility app.

Note: This article doesn"t apply to Access desktop databases. For more information about creating creates in desktop computer databases, see develop an accessibility form.


When accessibility creates a new Datasheet view, it immediately creates a control on the view for each field in the table. Once you add a new field to the table, access adds a new control because that that field onto the Datasheet check out as well. However, if friend make any design changes to a Datasheet view, such as moving or resizing controls, and also save your architecture changes, accessibility no much longer adds brand-new controls to the Datasheet view once you add new fields come the table. In this case, you"ll need to add brand-new controls to the Datasheet view when you add new fields come the table.

What’s a web datasheet view?

A web datasheet watch in an accessibility app screens online data i ordered it in rows and also columns in a web browser. The can enable data edit or not, together you prefer.

When you produce a internet datasheet view in Access, it opens up in design View, where you have the right to do any kind of of the following:

Set the record source

Provide a inscription for the view

Add automatically actions that occur when the watch opens and when someone moves in between records utilizing the view

Add practice actions that occur when someone clicks a button (you choose the button)

Resize and also move controls and set control properties

Adding a brand-new Datasheet view

To include a brand-new Datasheet view to a table in an accessibility app, complete the adhering to steps:

Open the application in Access.

Click the table caption name in the Table Selector in the left pane and also then click the Add brand-new View switch (the to add sign button next come the view caption names).


In the Add new View dialog, enter a name for the check out in the View Name box, collection the View Type come Datasheet, and select the table name in the Record Source box.

Set or adjust the record source for the view

On the optimal right the the design area, click Data to open the Data box:


Choose the table name to carry out data because that the view, and also optionally inspect the Read Only inspect box come prevent people from an altering the data in this view. As soon as you’re excellent making changes, simply close the dialog.

Tip: If you"re having trouble detect the Data options for the Datasheet view, click an north spot on the design area far from any type of controls.

You can also select the name of a saved query in the Record source box if you want to screen the outcomes of a query in her Datasheet view.

Provide a caption

On the optimal right that the style area, click Formatting to open up the Formatting box:


Choose whether you desire the activity Bar to be visible or covert in the ActionBar Visible box. You have the right to still add, edit, and also delete records in Datasheet see if the activity Bar is concealed as lengthy as the data in the Datasheet view is updateable.

In the Caption box, get in the message to screen on the Datasheet view when it is opened up as a popup in a web browser window. As soon as you’re finished, just close the dialog.

When you collection the subtitle property on the Formatting dialog, access displays that inscription only if the Datasheet view is opened as a popup. Setup the subtitle property on the Formatting dialog doesn"t adjust what access displays on the check out Selector because that the view. To adjust the text displayed on the check out Selector, check out the section on Rename a Datasheet check out caption.

Add automatic actions

On the optimal right the the style area, click Actions to open the Actions box:


Each switch opens a macro in style View. Click On Load to style a macro the runs once the datasheet opens, and also click On Current because that a macro the runs whenever someone selects a different row in the datasheet. Once you’re done, just close the dialog. Learn an ext about customizing a view by developing a user user interface macro.

Add custom actions come the activity Bar

By default, Datasheet views incorporate an Add activity button and a Delete action button. Learn an ext about functioning with activity buttons in an access app. You deserve to also add your very own custom action buttons come the activity Bar.

At the top facility of the architecture area, click Add tradition action (the add to sign button next come the activity Bar). The new action mirrors up as a button with a star icon:


Click the custom activity button, and also then click the Data switch that appears. Access opens the Data dialog because that the custom action:


Give your custom action button a name, pick an icon to use, enter a tooltip (text that appears when the tip hovers over the action icon), and then click On Click to open macro style View and also write a macro the runs as soon as the custom activity button is clicked. Learn more about adding custom actions to the activity Bar.

Adding, editing, and also deleting data

You have the right to make changes to your data making use of Datasheet see by opening the view in her browser. Accessibility automatically saves changes to records whenever you move to a different record in the view.

To include a new record: Click the Add record switch on the action Bar, type in the data you desire in the columns, and then tab or click come a various record to conserve the brand-new record. New records in Datasheet views always appear at the bottom.

To edit a record: Click into the heat you want to edit and tab come the specific column you want to change. Form in your brand-new data and also then tab or click to a different record to save your document changes.

To delete a record: Click right into the row you desire to delete and then click the Delete activity button. Accessibility displays a confirmation dialog to make sure you want to delete that record. Click Yes come delete or click No to cancel deleting the record.

You can also delete a record by right-clicking the row selector top top the left side and also then clicking Delete. To delete much more than one record at a time, host down the CTRL key while clicking different row selectors, right-click one of the row selectors, and also then click Delete.

Filtering and also sorting data

Datasheet see in accessibility apps have built-in choices for filtering and also sorting the data. Friend can conveniently filter and sort various columns of data to view just the records you want to see.

To filter data:

Navigate to her Datasheet view in the access app utilizing your browser.

Hover over a tower header, click the drop-down arrow, and click an alternative to filter the list for that details data in the column. Accessibility displays a funnel icon over each shaft that has a filter applied.


Tip: Use your browser’s “find ~ above page” feature to quickly uncover data in a datasheet view. For example, in web Explorer, push Ctrl+F, get in the message or number she looking for, and also then click Previous or Next to development through the found values

To type data:

Navigate to her Datasheet check out in the access app making use of your browser.

Hover end a tower header, click the drop-down arrow, and also click Sort Ascending or Sort Descending to type the documents in the watch by the column.

To hide a column:

Navigate to her Datasheet see in the accessibility app making use of your browser.

Hover end a column header, click the drop-down arrow, and also click Hide Column. Accessibility hides the column from check out in the browser.

Note: Hiding a pillar in a Datasheet watch in your web browser is only temporary. If friend navigate to a various view and also come ago or refreshing the view, accessibility displays the obelisk again.

Downloading records from Datasheet views right into Excel

You have the right to download records from your accessibility app into Excel indigenous Datasheet views.

To download records into Excel:

Click the Datasheet view once viewing the application in your net browser.

Click the Download in Excel

action switch on the action Bar.


Click Open to open the Excel spreadsheet, click Save to save the spreadsheet come a folder, or click Cancel to cancel downloading the records right into Excel.

Excel displays the documents from the Datasheet view.


Tip: If you usage the filter alternatives in the Datasheet see to limit the records shown to a smaller collection of records prior to clicking the Download in Excel activity button, access still downloads every the records from the view"s record source into Excel. If you desire to download a smaller set of records, you can open a Datasheet watch from a different view making use of the OpenPopup macro action and usage the where clause debate to filter the records to a smaller sized subset. If girlfriend click the Download in Excel action button top top the Datasheet view in this case, accessibility downloads the smaller sized subset of records into Excel.

Note: The Download in Excel activity button can"t be eliminated from Datasheet views. If you don"t desire to display screen this action button, you"ll should hide the action Bar for the Datasheet view.

Delete a Datasheet view

To delete an existing Datasheet view, complete the adhering to steps:

Open the app in Access.

Click the table caption name in the Table Selector in the left pane and then click the Datasheet view.

Click the residential or commercial property button and then click Delete.

Rename a Datasheet view caption shown in the see Selector

Access display screens a perform of view inscription names throughout the peak of the application in the check out Selector. Come rename the inscription of a Datasheet view presented in the check out Selector, follow this steps:

Open the app in Access.

Click the table inscription name in the Table Selector in the left pane and then click the Datasheet view.

Click the building button and then click Rename.


Type the new Datasheet view inscription name and then push Enter.


Click Save ~ above the Quick accessibility Toolbar to save your subtitle changes.

To adjust the place of the Datasheet watch at the height of the screen, click and hold the caption and also drag it come the appropriate or left come a brand-new position.

Making a copy that a Datasheet view

If you want to do an the same copy that a Datasheet view, you have the right to use the Duplicate function in accessibility apps.

To do a copy of a Datasheet view, complete the following steps:

Open the app in Access.

Click the table subtitle name in the Table Selector in the left pane and also then click the Datasheet view.

Click the home button and also then click Duplicate.


Type the name of the new copy of the Datasheet see in the Name the Duplicate box. Note that each check out object in the navigating Pane need to be unique.

Select a table to entrust this come in the Location because that Duplicate box. When you entrust a copy the a check out to a table, accessibility displays the view caption name once you click the table subtitle name in the left pane.


Tip: If you don"t want to assign a copy the the see to a particular table, friend can select in the ar for Duplicate box. When you make a copy that the view as a standalone view, accessibility displays the thing in the navigation Pane but not in the list of see assigned to tables. To open standalone see in your browser, you need to use the OpenPopup macro action.

Click OK to produce the brand-new copy of the Datasheet view or click Cancel come cancel producing the copy that the Datasheet view.

Click Save ~ above the Quick access Toolbar to save your transforms to the list of views.

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More information about Access apps

Web datasheet views space a attribute of accessibility apps – databases to run in a browser that world can usage online – but they are just one feature. Come learn an ext about access apps, check out the article Create an accessibility app.